VendorSafe Registration Terms and Conditions

VendorSafe Registration Terms and Conditions

This VendorSafe Registration Terms and Conditions (the “Agreement”) governs the Registrant’s use of VendorSafe® LLC’s services (the “Company”) and its relationships with Providers (as defined below). By completing the registration process and activating a VendorSafe account, the Registrant (as defined below) agrees to be bound by the terms and conditions set forth herein.

1. NOTICE TO REGISTRANT 1.1 The Registrant acknowledges that they have executed a registration agreement with the Company enabling sharing of data with the Company and with Providers (as defined herein) with whom the Company has contractual arrangements. 1.2 Providers include Health Systems, Hospitals, and Ambulatory Surgery Centers (as defined by the Company’s contractual relationships) that require the use of Company attire and related access to monitoring systems and reporting. 1.3 No part of any fees charged for Registration are related to future purchases or access to Provider Facilities. Information will be made available to the Company for use in fulfillment of its contractual obligations to Providers.

2. REGISTRATION COMPLIANCE 2.1 The Registrant warrants that all information provided in connection with the registration process and any information provided to the Company is complete, accurate, and not misleading. 2.2 The Registrant agrees not to provide incomplete, false, or misleading information.

3. REGISTRANT PROFILE 3.1 The Company provides a web portal through which the Registrant establishes a profile containing personal and company information. 3.2 The Registrant warrants that the profile will not contain content that is unlawful, prohibited by this Agreement, or defamatory, obscene, pornographic, threatening, abusive, illegal, or otherwise objectionable. 3.3 The Company reserves the right to deny access to any part of the service at its sole discretion. 3.4 The Registrant is responsible for all content uploaded to the profile. The Company makes no endorsement or warranty regarding statements made within any Registrant profile. 3.5 The Company may monitor, edit, or remove content within the Registrant’s profile in its sole discretion, as permitted by applicable law and the Company’s privacy policy. 3.6 By uploading content, the Registrant grants the Company and its disclosed employers and hospital administrations an irrevocable license to view the Registrant’s personal information, except for secure PIN and credit card information. 3.7 The Registrant is responsible for maintaining the accuracy of profile information and for notifying the Company of any changes.

4. REGISTRANT’S VENDORSAFE ACCOUNT 4.1 The Registrant’s VendorSafe account is annual and automatically renews on the anniversary date, unless cancelled or placed on hold prior to renewal. 4.2 Fees: an annual nonrefundable registration fee and initial setup fee are charged at registration and on each renewal. 4.3 Non-renewal: If not renewing, the Registrant must cancel or place the account on hold prior to the next anniversary billing. 4.4 Account credentials: Upon registration, a unique QR code and a Personal Identification Number (PIN) are issued. The Registrant is responsible for maintaining the confidentiality of their QR code and PIN and for all activities performed under the Registrant’s account. 4.5 Security; unauthorized use: The Registrant shall not permit use of the account by others. Any unauthorized use must be reported immediately. The Company shall not be liable for misuse of a Registrant’s account.

5. PREPAID VENDORSAFE CREDIT ACCOUNT 5.1 Prepaid Credit Account: To participate in the VendorSafe program, the Registrant must establish and maintain a Prepaid Credit Account with a minimum balance (as selected during registration). 5.2 Initial funding: At registration, the Registrant shall be charged (i) the Nonrefundable Annual Registration Fee and Setup Fee, and (ii) the Registrant’s chosen Prepaid Credit balance. 5.3 Replenishment: The Company is authorized to automatically replenish the Prepaid Credit Account when the balance falls below the Registrant’s selected minimum threshold, by charging the Registrant’s on-file credit card. No interest is earned on prepaid balances.

6. MAINTENANCE OF THE PREPAID CREDIT ACCOUNT 6.1 The Registrant authorizes automatic replenishment to maintain a positive balance as needed to cover charges. 6.2 The Registrant is responsible for monitoring the Prepaid Credit Account to ensure sufficient funds are available for all purchases and transactions.

7. REFUNDS AND TERMINATION OF PREPAID CREDIT ACCOUNT 7.1 If the Registrant terminates the annual registration and requests a refund, the remaining credit balance will be refunded to the on-file credit card, less any refund fees. If the refund to the credit card fails, a check may be issued to the address on file. 7.2 For Registrants not requesting a refund, prepaid credits will be held for 12 months and may be used if the Registrant reactivates the VendorSafe account. After 365 days from termination, any remaining credits may be forfeited to the Company.

8. FACILITY ACCESS CHARGE 8.1 The Registrant must pay an annual Facility Access Fee to obtain access to specified Providers (Facilities), which automatically renews on the anniversary date. 8.2 The Registrant is responsible for removing Facility Access within their VendorSafe account prior to renewal. 8.3 The Facility Access Fee is non-refundable.

9. RESTRICTIONS ON USE OF MATERIALS 9.1 All Content on the Company’s website and related materials are protected by copyright and other proprietary rights owned by the Company. 9.2 The Registrant agrees not to copy, reproduce, frame, hyperlink, republish, download, upload, post, transmit, or distribute Content without the Company’s prior written consent. 9.3 A permissible hyperlink to the Company website is allowed only if the Registrant agrees to cease the link upon request from the Company. 9.4 Unauthorized modification or use of Content is prohibited. This restriction applies to Content on the Company’s site; it does not restrict the Registrant’s right to use their own personal information.

10. PRIVACY AND DATA SHARING 10.1 At registration, the Registrant consents to data sharing with: (i) Company employees performing normal duties, (ii) the Registrant’s identified employer, (iii) Provider administrators affiliated with Providers, (iv) the Company’s affiliates and partners requiring access to profile data to enhance services, (v) other entities as permitted by the Company and applicable law, including any additional consent provided by the Registrant. 10.2 Personal data handling is subject to the Company’s privacy policy and applicable laws. The Company may retain and disclose data as required to fulfill contractual obligations with Providers and to operate and improve Services.

11. MODIFICATIONS; SEVERABILITY; WAIVER 11.1 The Company reserves the right to modify this Agreement at any time. Updated terms will be posted and take effect on the date stated therein. 11.2 If any provision is held invalid or unenforceable, the remaining provisions shall remain in full force and effect. 11.3 The failure of the Company to enforce any right or provision shall not constitute a waiver of such right or provision.

12. GOVERNING LAW; DISPUTE RESOLUTION 12.1 This Agreement shall be governed by and construed in accordance with the laws of the state/country chosen by the Company (as stated in the governing-law clause in the final posted document). 12.2 Any disputes arising under this Agreement shall be resolved by the applicable dispute-resolution method (e.g., litigation in a court of competent jurisdiction or arbitration) as specified in the posted terms.

13. ENTIRE AGREEMENT 13.1 This Agreement constitutes the entire agreement between the Registrant and the Company regarding the subject matter hereof and supersedes all prior understandings, representations, and agreements, whether written or oral, relating to such subject matter.

14. ACCEPTANCE 14.1 By completing the registration process and activating the VendorSafe account, the Registrant acknowledges that they have read, understood, and agree to be bound by this Agreement.

15. SMS TEXT MESSAGING PROGRAM

15.1 By opting in to receive SMS messages, the Registrant agrees to receive account notifications, verification codes, transaction receipts, and service updates from VendorSafe.

15.2 Message frequency varies. Message and data rates may apply.

15.3 Opt-Out: You can cancel the SMS service at any time by replying "STOP". After you send the SMS message "STOP" to us, we will send you an SMS message to confirm that you have been unsubscribed. After this, you will no longer receive SMS messages from us.

15.4 Help: If you are experiencing issues with the messaging program you can reply with the keyword "HELP" for more assistance, or get help directly at [Insert Support Email/Phone].

15.5 Carrier Liability: Carriers are not liable for delayed or undelivered messages.

15.6 Privacy: As outlined in our Privacy Policy, mobile information and SMS consent will not be shared with third parties or affiliates for marketing or promotional purposes.